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Executive Assistant

Executive Assistant

AB Capstone is a fast growing, vertically integrated real estate company with expertise in investment, development, and construction of residential and commercial projects. We are a team of dedicated real estate professionals committed to utilizing innovative design strategies to build high quality properties. Currently, our team is looking for a detail-oriented and assertive Executive Assistant who will provide administrative and secretarial support to the company’s President. We’re looking for an experienced individual who will be able to effectively manage the day-to-day operations of the President and efficiently aid him in successfully completing company goals and objectives.

Job Responsibilities

  • Manage the President’s Outlook calendar and schedule. Prioritize schedule based on set goals and business needs.
  • Compose and maintain email correspondences ensuring each one is addressed to in a timely manner.
  • Handle all incoming phone calls and voicemails, prioritizing them based on importance and urgency.
  • Manage general follow-up and generate reminders in order to effectively meet deadlines and commitments.
  • Serve as a liaison between the President and the rest of the team.
  • Coordinate travel arrangements.
  • Assist with personal tasks and errands.
  • Work on special projects assigned.
  • *The company reserves the right to add or change duties at any time.

Job Qualifications

  • Must be assertive, detail-oriented, organized, reliable, highly productive, and efficient.
  • Must be a motivated self-starter.
  • Must have strong multi-tasking abilities and superior time management skills.
  • Must be able to provide excellent customer service.
  • Must have great interpersonal and communication skills to successfully deal with internal and external business associates.
  • Must be able to maintain sensitive company information confidentially.
  • Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, etc.) is required.

Experience: Minimum 3-5 years of experience in an administrative role is required. Executive assistant experience is preferred.

Education: Bachelor’s degree required.

AB Capstone provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, AB Capstone complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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