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Administrative Assistant-Entry Level

AB Capstone is a fast growing, vertically integrated real estate company with expertise in investment, development, and construction of residential and commercial projects. We are a team of dedicated real estate professionals committed to utilizing innovative design strategies to build high quality properties. Currently, our Project Management team is looking for a detail-oriented Administrative Assistant to provide them with administrative and secretarial support for all phases of the project development process. This candidate will gain great first-hand administrative experience and excellent exposure into the field of project management!

Job Responsibilities

  • Schedule and coordinate meetings.
  • Manage correspondences with various vendors.
  • Maintain and update documents and files ensuring accuracy and validity of information.
  • Manage the flow of important documents for the Project Management team.
  • Assist in managing sub-contractor agreements.
  • Manage and track invoices.
  • Work on special projects assigned by the Project Management team.
  • *The company reserves the right to add or change duties at any time.

Job Qualifications

  • Must be detail-oriented, organized, reliable, highly productive, and efficient.
  • Must be a motivated self-starter with a “follow-through to completion” attitude.
  • Must be able to provide excellent customer service.
  • Must have great interpersonal and communication skills to successfully deal with internal and external business associates.
  • Knowledge of Microsoft Office (Word, Excel, Project, etc.), Adobe, and/or AutoCAD is a big plus.
  • This is an entry level position, experience in an administrative role is a plus but not required.
  • Education: Bachelor of Architecture is preferred but not required.

This is a full-time position with opportunity for growth.

Salary: 30,000-32,000

AB Capstone provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, AB Capstone complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

 

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